Supporting Teaching and Learning in Schools
Unit 7: Support Children and Young People’s Health and Safety (D/601/1696)
This unit required me to carry out practical activities that were witnessed in a school setting. Due to confidentiality I will not be posting the paperwork that I sent to my tutor within this post. I hope you understand.
Learning Criteria: Understand appropriate responses to accidents, incidents, emergencies and illness in work setting and off site visits.
Question 4.1: Explain the policies and procedures of the setting or service in response to accidents, incidents, emergencies and illness
All staff are made aware of risks and hazards and encouraged to work safely, however, even in a safety conscious school, accidents, incidents, emergencies and illnesses still occur, however, each school setting will have its own set of policies and procedures which will dictate how a situation is dealt with and with whom it should be reported. We have very clear procedures to follow in response to these situations, copies of which are held by our local LEA.
All teaching staff, teaching assistants and MDSAs are qualified first aiders and attend regular first aid training. The names of those qualified to give first aid are listed on a notice for everyone to see should they require help. If a child has an accident at the setting and requires first aid then the relevant qualified person on duty will use the settings first aid kit which is easily accessible and regularly checked. When an accident occurs we fill out our accident book which details; where, when, how and what treatment was administered. If the pupil received a bump to the head or if the injury is more severe and requires further medical attention then the parent/carer is contacted immediately and informed or assuming we have a signed consent on the settings registration form, the child can be taken directly to the nearest Accident and Emergency unit. We have a duty to inform Ofsted and the Health and Safety Executive of any injury that requires treatment by a medical professional or in the event of the death.
We have an First Aid Bucket which is taken out with us whenever we go outside of the premises or on off site visits/trips the contents of our evacuation bag include: First Aid Kit, Bio-hazard Disposal Bags, Cold Compress, Accident Book, Fire Alarm Whistle, Individual child’s medication in own container, sick bags, tissues, anti bacterial hand gel, mobile phones, daily signing in/out sheets, contact details of parents/carers and emergency contacts.
All accidents to our staff or pupils are recorded and investigated, to find out what happened and how any similar incident can be avoided.
When an incident occurs at the setting, we record it in our Incident book which is kept in the office filing cabinet.
An incident could be a break in or theft, vandalism, dangerous occurrence, injury or fatality. In the incident book we record the date and time of the incident, nature of the event, who was affected, what was done about it including if it was reported to the police, and if so, noting the crime number. Any follow up, or insurance claim made, should also be recorded.
We comply with current HSE Regulations and report to the Health and Safety executive.
We have our emergency procedures displayed at specific points around the school so that no matter where you are there is a copy within easy view such as the toilets or old school house. These procedures state what to do in the event of a fire and/or evacuation. Our health & Safety officer is responsible for the procedures ensuring they are up-to-date and in place.
We carry out regular fire drills so that the children (and staff and visitors) know what to expect and also to identify any issues with our procedure. The dates and time taken to carry out fire drills are recorded.
Sickness and illness:
We have a policy concerning the exclusion of children who are sick or infectious; this includes the period of time we require a child to stay home following a bout of sickness or diarrhoea or other infectious illness such a chicken pox. When an infectious illness is discovered, such as head lice, parents are notified by e-mail. If a child becomes ill whilst at the setting their parent/carer is called, if they are not available we have a list of authorised emergency contacts who can come and collect the child, until such time the child is cared for in an appropriate area of the setting. We have procedures and a specific cleaning kit for use on spilled bodily fluids. If a child becomes unwell and is a cause for serious concern then an ambulance would be called. Certain illnesses such as Meningitis need rapid action, so we annually e-mail parents/carers with literature from the NHS that advises people on what to do should meningitis be suspected, age specific symptom lists and aids to diagnose, such as the glass test.
So, in conclusion, I can confirm that any accidents, incidents, emergencies and illness on our premises are dealt with promptly, according to the school’s written procedures or brought to the attention of the relevant member of staff. All staff receives relevant and regular training to ensure that our knowledge and practical skills are kept up to date.
Question 4.2: Identify the correct procedures for recording and reporting accidents, incidents, injuries, signs of illness and other emergencies
Each school setting will have its own set of policies and procedures which will dictate how an accident, incident, injury, signs of illness and other emergencies are dealt with and to whom the event should be reported. The LEA should also hold a copy of the policy.
Within our school’s Health and Safety manual all the procedures relating to accidents, incidents, injuries, signs of illness and other emergencies such as evacuations, missing pupils, etc are held. This includes blank copies of the forms that need to be completed; the completed forms are held in the relevant folders in the school office.
Accidents & Injuries
The school aims for all key staff to be qualified to provide basic first aid. All members of the EYFS staff and contracted staff to our Resource Base are qualified in paediatric first aid. This training is updated at least every 3 years. (In fact I will be attending first aid training at the next TD Day.)
The closest first aider will administer first aid if a child experiences an injury and will, if necessary, call an ambulance. A suitable person will escort the injured party to hospital. A member of staff will always stay with a child in hospital until parents/ guardians arrive.
All accidents are written in our accident book. Each entry into the accident book generates the completion of the County Council’s “green” Incident Report and Investigation Form and details the pupil’s name, class together with details of the accident, injury, treatment and outcome (i.e. what, where and when the accident occurred, whether first aid was administered, what was done and by whom and if the parent was contacted.) The white copy is kept in school while the green note is sent home with the pupil at the end of the day.
Our accident book:
- is kept safely and accessibly;
- is accessible to all staff and volunteers, who know how to complete it;
- is reviewed at least half termly to identify any potential or actual hazards.
Emergency Medical Treatment
In accepting a place at the school parents authorise the Head Teacher, or her representative acting on her behalf, to consent on the advice of an appropriately qualified medical practitioner to their child receiving emergency medical treatment, including general anaesthetic and surgical procedure under the NHS guidelines, if we are unable to contact a parent in time.
Parents should keep their child at home if he or she is ill or infectious. It is the responsibility of the child’s parents/guardian to inform the school if their child is absent due to illness. Any child who has experienced vomiting or diarrhoea or a temperature over 37.5C should remain away from school for 48 hours from the last time they were ill.
Everyone in the school, including Early Years Foundation Stage (EYFS) children, has access to the school’s medical facilities. These are overseen by the First Aid Supervisor and NHS designated School Nurse. If parents/ guardians have any concerns about the health of their child they should call the School.
The School will always contact parents or guardians as soon as is practically possible:
- When a child suffers anything more than a trivial injury.
- When a child becomes unwell during the school day.
- When the school has any concerns over a pupil’s health.
The school will expect parents to collect a child if they become unwell or sustain a significant injury. Pupils will be able to stay in the School reception until parents/ guardians come to collect them.
It is the parents’/guardian’s responsibility to inform the school of any changes to a child’s medical status.
Parents of children who have significant medical needs and/or conditions will be asked to meet with the School in order for an individual care plan to be written, outlining school and parental responsibility. This will detail, where appropriate, what information can be shared with school staff. The care plan will be updated as appropriate.
A risk assessment will be undertaken for children whose daily care is compromised by a medical condition. Parents will be invited to contribute to this, as well as medical or other professional staff as appropriate.
When children need to take medicine in school, it is policy for the parent/guardian to meet with the School to explain instructions on how the medicine is to be taken and stored.
Medical records will be kept in a secure environment. The School will keep a record of all treatments and immunisations that your child receives whilst at school. The school records all accidents, injuries and minor illness. A record is also kept of all medicines given to a child. Basic details of any allergies or medical conditions are made available to staff in order for them to care properly for the children under their charge. Access to more detailed records and information, that parents have requested be kept confidential, is restricted to the management team. Medical records will be stored confidentially until your child’s 21st birthday, when they will be securely destroyed.
We keep a record of all medical care, accidents and injuries to staff, and have a procedure in place for ensuring that they are reviewed regularly in order to minimise the likelihood of recurrence.
Sport and medical issues:
When a child is unable to take part in sport due to medical issues the parents/ guardians should write a note or email the school reception detailing why the child cannot take part in sport and the duration this may last.
A first aid kit will be supplied to all teachers taking sporting fixtures in away matches. A suitably qualified first aider will be available at Woodford Valley Academy on match days.
There is an Automated External Defibrillators in the playground by the Green Room available for the schools’ and public use.
I can confirm that our School meets the legal requirements for the safety of its employees by complying with RIDDOR (the Reporting of Injury, Disease and Dangerous Occurrences Regulations).
We report to the Health and Safety Executive:
- any accident to a member of staff requiring treatment by a general practitioner or hospital; and any dangerous occurrences. This may be an event that causes injury or fatalities or an event that does not cause an accident but could have done, such as a gas leak.
- Any dangerous occurrence is recorded in our incident book. (I’ve listed the examples below.)
Our incident book
We have ready access to telephone numbers for emergency services, including local police. Where we are responsible for the premises we have contact numbers for gas and electricity emergency services, carpenter and plumber.
We keep an incident book for recording incidents including those that that are reportable to the Health and Safety Executive as above. These incidents include:
- – break in, burglary, theft of personal or the setting’s property;
- – an intruder gaining unauthorised access to the premises;
- – fire, flood, gas leak or electrical failure;
- – attack on member of staff or parent on the premises or nearby;
- – any racist incident involving staff or family on the centre’s premises;
- – death of a child;
- – a terrorist attack, or threat of one.
In the incident book we record the date and time of the incident, nature of the event, who was affected, what was done about it or if it was reported to the police, and if so a crime number. Any follow up, or insurance claim made, is also recorded.
In the unlikely event of a terrorist attack we follow the advice of the emergency services with regard to evacuation, medical aid and contacting children’s families.
Our standard Fire Safety and Emergency Evacuation Policy will be followed and staff will take charge of their key children. The incident is recorded when the threat is averted.
In the unlikely event of a child dying on the premises, the emergency services are called, and the advice given by these services are followed.
Child protection matters or behavioural incidents between children are NOT regarded as incidents and there are separate procedures for this which I already covered in Assignment 2 of this course. In other words, the incident book is not for recording issues of concern involving a child.
School Reportable Accidents, Incidents or Injuries
Our Health and Safety manual also lists other situations where the school is required to report to outside agencies and the required forms and telephone numbers.
Ofsted is notified of any food poisoning affecting two or more children looked after on our premises and any injury requiring treatment by a general practitioner or hospital doctor, or the death of a child or adult as soon as possible or at least within 14 days of the incident occurring.
Local child protection agencies are informed of any serious accident or injury to, or the death of any child while in our care and we act on any advice given by those agencies.
When there is any injury requiring general practitioner or hospital treatment to a child, parent, volunteer or visitor or where there is a death of a child or adult on the premises, we make a report to the Health and Safety Executive using the format for the Reporting of Injuries, Diseases and Dangerous Occurrences. Any RIDDOR reports are filed by, and referred to, our School’s Business Manager.
My answers for the questions in the next unit will follow…